Chautauqua School of Art Safety Protocols
Our safety plan is being developed in consultation with a panel of medical experts and industry experts, peer organizations, and our health and facilities colleagues at Chautauqua Institution. These procedures and safety protocols provided for safe use of our facilities will be enforced during the summer of 2021.
For as long as health guidelines require, each person entering the building will be required to follow all safety protocols, including physical distancing, handwashing, wearing face coverings, cleaning protocols, following new traffic patterns in the building, and other requirements.
Rules regarding physical distancing and mask wearing are not optional, and they are not a personal choice. They are mandatory.
Chautauqua’s Facilities Department has assessed and significantly improved building conditions due to the COVID-19 pandemic. In Bellinger Hall we have repaired inoperable windows, increased professional cleanings and disinfections, and created additional single sleeping spaces for residential students for regular and isolation/quarantine periods. We will be installing screens on all School of Art windows to allow for adequate ventilation and airflow. Facilities, classrooms, workshops, and studios will all be marked with signage providing guidance on spacing and cleaning.
Compliance with Safety and Health Rules
For your own health and the health of those around you, including students, faculty, and staff, it is extremely important for everyone to follow these safety and health rules. Tremendous progress has been made in New York to reduce the spread of COVID-19, including a great effort on the part of the general public to follow safety protocols such as wearing masks, physical distancing, frequent handwashing, staying home when sick, getting tested when needed, and providing the necessary information for contact tracing.
We plan to enforce our health and safety rules, and we will not tolerate repeated or serious lapses. Violating the safety rules can result in sanctions according to our code of conduct. We are taking a zero-tolerance approach on any violation of safety rules.
This is a moment of challenge and change for everyone. It will take all of us working together to keep each other safe.
Masking and Social Distancing
Masking requirements: Fabric masking, specifically a cloth or standard surgical mask, is required of all individuals, faculty and students, when in a large indoor group setting (10 or more people). Bandanas, neck gaiters, and masks with vents or valves will not be allowed. Masks should fit tightly, and cover both the nose and mouth at all times. Disposable face coverings will be available at the main office in Bellinger Hall, and School of Art Office for anyone who arrives without one.
Chautauqua is committed to ensuring its protocols meet or exceed guidance provided by public health authorities. The Chautauqua Institution in-house COVID-19 Safety Committee and its expert advisers are working to keep up-to-date with evolving regulations and laws.
Cleaning of Facilities by Faculty & Students
Cleaning: Facilities used for Masters & Enrichment and School of Art (SOA) classes will also be used during non-class times by SOA participants for individual projects. Upon entering any SOA class space or workshop attention should be given to the cleaning protocols posted there, using the cleaning supplies and materials provided. Departing users are also expected to use this same procedure before they leave.
The Staff member or Technician present is responsible for overseeing the M&E patrons and resident artists and ensuring that they follow all posted cleaning protocols. It is expected that all faculty and students will take the proper precautions when cleaning a space.
Cleaning and COVID-19 Protocols/Policies
- Cleaning Protocols: Classrooms, workshops, and all facilities will be cleaned daily by SOA staff. Cleaning protocols will be posted throughout the school, and supplies will be available for use by individuals between official cleanings by staff.
Studios will be pre-assigned to participants before arrival. Studios will be one-per-artist. SOA participants will have 24 hour access to their assigned space. Each space measures roughly 10’ x 10’ feet, with three 9’ foot walls, and one open side.
Aside from approved artist collectives, studios are only available for individual use as most spaces do not allow for two people to simultaneously work and maintain proper physical distancing. School of Art participants will be allowed to visit other’s studio with the consent of the assigned studio occupant.
Participants are not permitted to enter another studio without the consent of that studio’s occupant. Participants are not allowed to enter other participant’s studios if unoccupied.
All participant studios will be off limits to the public without prior arrangement through Chip McCall or Sharon Louden. The considerations of the individual participant artist will be paramount when deciding whether to grant access.
Facilities & Workshops
Students must wash/sanitize their hands before and after using any shared spaces. In addition, before and after each session, students must wipe down shared surfaces such as door handles, tools, workstations, and easels using cleaning supplies provided by the school. All communal facilities will also be cleaned on a daily basis.
All CVA School of Art facilities will need to maintain open windows throughout the season to allow for adequate ventilation. All windows will be outfitted with screens to protect classroom materials. Window fans will be installed at regular intervals to allow for increased airflow.
All staff will be provided with disposable face coverings and, if necessary, gloves at health screening stations/checkpoints and will have additional/replacement PPE available during their shift.
Signage and sanitizing stations asking employees to use proper hygiene will be posted in plain view to the public throughout the CVA Quad.
Our ceramics studio, outdoor sculpture pad, and large drawing room will be used for public Masters & Enrichment courses offered through Chautauqua Institution. All classrooms and studio spaces will be organized to ensure that workspace separation and movement pathways allow for adequate distancing. All classroom and studio spaces will have a reduced occupancy limit to ensure student and staff can safely maintain social distancing during class time.
Masters & Enrichment Courses
M&E courses will again be offered to the public. Registration will be handled through Chautauqua’s online portal. Class sizes will be limited due to spacing requirements.
Course will be slightly shorter in length so as not to prolong participant contact. All class spaces will also be allowed to air out for 30 minutes after each class. During this time staff will clean and sanitize all shared workspaces. Classes will be outdoors when possible, and utilize all available space throughout the arts quad. Our goal is to continue to offer our programming in the safest way possible. This will mean flexibility with class plans, scheduling, and daily class activities.
Core Faculty Courses
SOA participating artists will work with a minimum of two of our Core Faculty members. Registration will occur at the start of the program. Class size, scheduling, and location will be designed to fit all previously listed safety protocols. In order to avoid oversized classes, we will likely require that participants stick with their initial faculty selection. We also ask that participants not join or sit in on classes they are not registered for. We aim to use all available space in the SOA quad to conduct classes safely and efficiently. SOA participants will be required to maintain PPE and distancing throughout all sessions.
Visitors & Guests
Visitor Policy: In general, guests and visitors will be limited on campus this summer. There are limited exceptions, but only for visitors and guests who are deemed essential to the academic missions of Chautauqua. Faculty who would like to bring a visitor or guest to campus should contact Sarah Malinoski-Umberger for information about the approval process. Students may not host visitors or guests in the residence halls this summer for any reason. Your family and friends are more than welcome to come onto the grounds of CHQ, attend a performance in the Amphitheater or join you for coffee and ice cream! They will need to purchase a gate ticket at the main welcome center upon arrival.
School of Art Office Protocols
The art office will be open to the public from 9am – 5pm, M-F. Unvaccinated students and visitors will be required to wear proper PPE while inside. We encourage contact via email and text to limit the amount of traffic in the office. Large groups (over 10 people) will not be permitted.
Screening, Testing & Tracing (still being developed)
Students are required to arrive on July 24 and 25 for the required PCR testing and moving into Bellinger Hall. Once we have proof of a negative PCR (results in 20 minutes) students will be allowed to move in. There will be an isolation wing in the residence halls in case a student tests positive.
We will be using the following PCR test:
Fully vaccinated music students will not be tested after this first test upon arrival.
Partially and non-vaccinated music students will be tested weekly using the same PCR test above
Operations of the dining hall and other on-campus food services will be in accordance with New York State guidance. In the dining hall, there will be no customer-facing serving stations. Chautauqua’s food service provider is working to ensure students have appropriate dietary options with two grab-and-go boxed meals per day (breakfast and lunch) that will be chosen in advance from a digital menu. All beverages will be bottled, and coffee will be served by a CHQ café employee. There will be seating in the dining area with tables and chairs positioned for socially distanced eating. There also will be an outdoor deck with seating, or students may feel free to eat outside on a bench or under a tree! Please dispose of all food waste in the provided receptacles in the cafeteria. Regular cleaning and disinfecting practices throughout the dining facility will be enhanced according to guidelines.
For dinner each day, a meal plan card will be provided that may be used to eat at any CHQ-owned food establishment (Brick Walk Café, Afterwords Café, The A Truck, Plaza Market, Heirloom Restaurant).