Chautauqua School of Art Safety Protocols
Our safety plan is being developed in consultation with a panel of medical experts and industry experts, peer organizations, and our health and facilities colleagues at Chautauqua Institution. These procedures and safety protocols provided for safe use of our facilities will be enforced during the summer of 2021.
For as long as health guidelines require, each person entering the building will be required to follow all safety protocols, including physical distancing, handwashing, wearing face coverings, cleaning protocols, following new traffic patterns in the building, and other requirements.
Rules regarding physical distancing and mask wearing are not optional, and they are not a personal choice. They are mandatory.
Chautauqua’s Facilities Department has assessed and significantly improved building conditions due to the COVID-19 pandemic. In Bellinger Hall we have repaired inoperable windows, increased professional cleanings and disinfections, and created additional single sleeping spaces for residential students for regular and isolation/quarantine periods. We will be installing screens on all School of Art windows to allow for adequate ventilation and airflow. Facilities, classrooms, workshops, and studios will all be marked with signage providing guidance on spacing and cleaning.
Compliance with Safety and Health Rules
For your own health and the health of those around you, including students, faculty, and staff, it is extremely important for everyone to follow these safety and health rules. Tremendous progress has been made in New York to reduce the spread of COVID-19, including a great effort on the part of the general public to follow safety protocols such as wearing masks, physical distancing, frequent handwashing, staying home when sick, getting tested when needed, and providing the necessary information for contact tracing.
We plan to enforce our health and safety rules, and we will not tolerate repeated or serious lapses. Violating the safety rules can result in sanctions according to our code of conduct. We are taking a zero-tolerance approach on any violation of safety rules.
This is a moment of challenge and change for everyone. It will take all of us working together to keep each other safe.
Masking and Social Distancing
Masking requirements: Fabric masking, specifically a cloth or standard surgical mask, is required of all individuals, faculty and students, when in a room with more than one person. Being outdoors does not change the masking requirement. Bandanas, neck gaiters, and masks with vents or valves will not be allowed. Masks should fit tightly, and cover both the nose and mouth at all times. Disposable face coverings will be available at the main office in Bellinger Hall for anyone who arrives without one. Residence Hall students will be required to wear a face covering in the Residence Hall unless they are alone in their own rooms.
Chautauqua is committed to ensuring its protocols meet and in many cases exceed guidance provided by public health authorities. Our in-house COVID-19 Safety Committee and its expert advisers are helping us stay on top of evolving regulations and laws. Currently, in compliance with state law, gatherings at private residences are limited to no more than 10 people, and face coverings and social distancing are required inside all Institution buildings and in any public space where distancing is not possible.
Cleaning of Facilities by Faculty & Students
Cleaning: Facilities used for Masters & Enrichment and School of Art (SOA) classes will also be used during non-class times by SOA participants for individual projects. Upon entering any SOA class space or workshop attention should be given to the cleaning protocols posted there, using the cleaning supplies and materials provided. Departing users are also expected to use this same procedure before they leave.
The Staff member or Technician present is responsible for overseeing the M&E patrons and resident artists and ensuring that they follow all posted cleaning protocols. It is expected that all faculty and students will take the proper precautions when cleaning a space.
Cleaning and COVID-19 Protocols/Policies
- Cleaning Protocols: Classrooms, workshops, and all facilities will be cleaned daily by SOA staff. Cleaning protocols will be posted throughout the school, and supplies will be available for use by individuals between official cleanings by staff.
Studios will be pre-assigned to participants before arrival. Studios will be one-per-artist. SOA participants will have 24 hour access to their assigned space. Each space measures roughly 10’ x 10’ feet, with three 9’ foot walls, and one open side.
Aside from approved artist collectives, studios are only available for individual use as most spaces do not allow for two people to simultaneously work and maintain proper physical distancing. School of Art participants will be allowed to visit other’s studio one at a time. No more than two people are allowed in any studio at a given time. Participants will be required to maintain social distancing while visiting another artist’s studio.
Participants are not permitted to enter another studio without the consent of that studio’s occupant. Participants are not allowed to enter other participants studios if unoccupied.
All participant studios will be off limits to the public without prior arrangement through Chip McCall or Sharon Louden. The considerations of the individual participant artist will be paramount when deciding whether to grant access.
Facilities & Workshops
Students must wash/sanitize their hands before and after using any shared spaces. In addition, before and after each session, students must wipe down shared surfaces such as door handles, tools, workstations, and easels using cleaning supplies provided by the school. All communal facilities will also be cleaned on a daily basis.
All CVA School of Art facilities will need to maintain open windows throughout the season to allow for adequate ventilation. All windows will be outfitted with screens to protect classroom materials. Window fans will be installed at regular intervals to allow for increased airflow.
All staff will be provided with disposable face coverings and, if necessary, gloves at health screening stations/checkpoints and will have additional/replacement PPE available during their shift.
Signage and sanitizing stations asking employees to use proper hygiene will be posted in plain view to the public throughout the CVA Quad.
Our ceramics studio, outdoor sculpture pad, and large drawing room will be used for public Masters & Enrichment courses offered through Chautauqua Institution. All classrooms and studio spaces will be organized to ensure that workspace separation and movement pathways allow for adequate distancing. All classroom and studio spaces will have a reduced occupancy limit to ensure student and staff can safely maintain social distancing during class time. CVA School of Art will limit maximum occupancy in accessible spaces as follows: Ceramics hand building studio (8), Ceramics pottery wheel studio (8), Ceramics glazing studio (2), Printmaking studio (2), woodshop (2), large drawing room (20), drawing annex (4), not including employees and management. All classrooms will be sanitized and cleaned between classes. As is mentioned above, students and patrons will not be admitted into CVA facilities without a face covering and there will be signage posted to clearly indicate this requirement.
Masters & Enrichment Courses
M&E courses will again be offered to the public. Registration will be handled through Chautauqua’s online portal. Class sizes will be limited due to spacing requirements, and all participants will be required to wear a mask and social distance at all times.
We are still working to solidify a class schedule, but it is safe to assume that most course will be slightly shorter in length so as not to prolong participant contact. All class spaces will also be allowed to air out for 30 minutes after each class. During this time staff will clean and disinfect all shared workspaces. Classes will be outdoors when possible, and utilize all available space throughout the arts quad. Our goal is to continue to offer our programming in the safest way possible. This will mean flexibility with class plans, scheduling, and daily class activities.
Core Faculty Courses
SOA participating artists will work with a minimum of two of our Core Faculty members. Registration will occur at the start of the program. Class size, scheduling, and location will be designed to fit all previously listed safety protocols. In order to avoid oversized classes, we will likely require that participants stick with their initial faculty selection. We also ask that participants not join or sit in on classes they are not registered for. We aim to use all available space in the SOA quad to conduct classes safely and efficiently. SOA participants will be required to maintain PPE and distancing throughout all sessions.
Visitors & Guests
Visitor Policy: In general, guests and visitors will be severely limited on campus this summer. There are limited exceptions, but only for visitors and guests who are deemed essential to the academic missions of Chautauqua. Faculty who would like to bring a visitor or guest to campus should contact Chip McCall for information about the approval process. Students may not host visitors or guests on campus this summer for any reason.
School of Art Office Protocols
The art office will be closed to the public, only students and faculty will be permitted inside. We will be encouraging contact via email and text to limit the amount of traffic in the office. Only two students will be permitted at the SOA office front desk at a time, and must maintain social distancing standards.
Screening, Testing & Tracing (still being developed)
Students will be asked to upload proof of a negative test within 72 hours to their CampDoc account. All students must arrive by July 23 for the required PCR test that same day. From that point each student will receive a rapid test every four days. There will be an isolation wing in the residence halls in case a student tests positive.
Students and faculty will be asked to submit a health screening questionnaire digitally each day prior to arriving on campus. They will only need to submit this once each day in order to gain access to all School of Art facilities.
For rapid testing we will use Abbott Biomax Now.
For PCR testing we will use Hologic Panther Fusion (PCR)
Students will be given access to a patient portal through our onsite medical clinic, staffed by Westfield Hospital staff or Chautauqua Medical Practice staff. Students will receive the results through the portal. Students will be asked to sign releases allowing clinic staff to also release results to Chautauqua Institution, via the same secure portal.
The tests will be taken at the medical clinic on the Chautauqua Institution grounds, which is near the campus and does not require vehicle transfer.
Operations of the dining hall and other on-campus food services will be in accordance with New York State guidance. In the dining hall, there will be no customer-facing serving stations. Chautauqua’s food service provider is working to ensure students have appropriate dietary options with two grab-and-go hot boxed meals per day (breakfast and lunch) that will be chosen in advance from a digital menu. For dinner each day we plan to give a meal plan card that can be used to eat at any CHQ owned food establishment (Brick Walk Café, Afterwords Café, Heirloom Restaurant) When safe, the dining facility will have limited serving stations open for meal periods. All beverages will be bottled, and coffee will be served by a CHQ café employee. We will reopen seating in the dining area when it is deemed safe, with tables and chairs positioned for socially distanced eating. Regular cleaning and disinfecting practices throughout the dining facility will be enhanced according to guidelines.